SURE! AR/AP/LAMA
(A/R, A/P, Logistics, Accounting, MIS, and Administration)

A complete, integrated back-room, line operations, and accounting software solution

A listing of features, capabilities, and reports from SURE! AR/AP/LAMA


SURE! AR/AP/LAMA is a software solution that addresses a company's entire back-room operations, encompassing AR/AP, Logistics, Accounting, MIS, and Administration. It's a solution intended to be no less than a company's veritable central nervous system. It functions as a "single source of truth" for all operating functions within the company.

The software is easy to use and easy to maintain, keeping in mind always that the data contents will be maintained by financial/accounting personnel. All reports are (a) viewable onscreen, (b) printable to paper, and ( c) exportable to spreadsheet or word processor format, at the user's option.

SURE! AR/ AP/ LAMA comes in two flavors, at different price points. The Premium Version is full-featured; all of its 270-plus reports can be outputted on screen, on paper, or to a text file. The Lite Version has more limited report printout options for some reports. Both versions are available in single-user license and multi-user license modes.

I. Inventory Management Reports

The software has the complete complement of (a) inventory management reports required to run a goods-based business (such as a construction company or a retail/wholesale trading firm). The software also has (b) the ability to keep track of unlimited multiple locations. These capabilities and reports include:

A. Ending Balances Report
Report variants can sort ending balances by:
  1. Product Group and Stock
  2. Location and Stock
  3. Stock and Location

B. Stocks on Hand

C. Stock Card Postings. User is able to specify a date range for the report.

D. Transfers Report. User is able to specify a date range for the report.

E. "No Stock Movements" Report. User is able to specify a date range for the report. User is also able to specify a "since date" parameter. Report is able to show "no movements" in the following types of stock movement:

Movement Type:
  1. All Movements
  2. Purchases only
  3. Purchase Returns only
  4. Transfers only
  5. Sales only
  6. Sales Returns only
  7. Physical Count only

F. Understocked Items Report is outputtable by:
  1. Location
  2. Product Group

G. Overstocked Items Report is outputtable by:
  1. Location
  2. Prod Group

H. Receiving Report. This report is in the nature of a usable receiving document for use in documenting the actual receipt of merchandise deliveries from suppliers.

II. Accounting/Subsidiary Ledgers Reports

The software provides all the subsidiary ledgers that accounting departments rely on for (a) the production of financial reports to management and board of directors, and (b) the production of MIS reports required by operating managers and staff in the day-to-day running of the business.

All reports are (a) viewable onscreen, (b) printable to paper, and ( c) exportable to spreadsheet or word processor format, at the user's option.

A . Purchases Report.
User is able to specify a date range for the report. Report is available in several variants sorted according to the following sort keys, as needed:
  1. Purchase Book
  2. Stock
  3. Supplier
  4. Location
  5. Salesman
  6. Product Group
  7. Business Group
  8. Location and Supplier
B . Sales Report
User is able to specify a date range for the report. Report is available in several variants sorted according to the following sort keys, as needed:
  1. Sales Book
  2. Stock
  3. Customer
  4. Location
  5. Salesman
  6. Product Group
  7. Business Group
  8. Location and Customer

C . Payments Book
User is able to specify a date range for the report. Report is available in several variants sorted according to the following sort keys, as needed:
  1. Supplier/O.R.
  2. Invoice
  3. Bank

D. Collections Book
User is able to specify a date range for the report. Report is available in several variants sorted according to the following sort keys, as needed:
  1. Customer/O.R.
  2. Invoice
  3. 3. Bank

E. Payables Report (including Ageing of Payables)
  1. Software is able to output Payables Schedule automatically, based on purchases earlier encoded, with no further processing required.
  2. Software is able to show Payables Schedule onscreen, on paper, or exported to spreadsheet/word processor
  3. Software can automatically prepare and output Ageing of Payables based on purchase transactions earlier encoded, with no further processing required.
  4. Ageing report options include showing ageing schedules as sorted by:
    5.        a) Due Date
           b) Supplier
           c) Business Group/Supplier
F. Receivables Reports and Statements of Account
  1. Receivables Reports:
    2.        a) User is able to prepare Receivables Schedule
           b) User is able to view and/or print Receivables Schedule (onscreen, on paper, or exported to spreadsheet/word processor)
           c) Software solution automatically prepares and outputs Ageing of Receivables based on purchase transactions earlier encoded, with no further clerical processing required.
           d) Ageing report options include showing ageing as sorted by:
                 i) Due Date
                 ii) Customer
                 iii) Business Group/Customer

  2. Statements of Account:
    3.        a) Software solution is able to output Statements of Account entirely automatically based on sales transactions earlier encoded, with no further clerical processing required.
           b) Statements of Account printouts is sortable by the following sort keys:
                 i) Customer
                 ii) Business Group
G. Value Added Tax (VAT) Reports
  1. Purchase (Input) VAT
    2.        a. Summary List of Purchases
           b. Input VAT Schedule
  2. Sales (Output) VAT
    3.        a. Summary List of Sales
           b. Output VAT Schedule
H. Withheld Tax/VAT Reports
  1. Payments . Report is available in several variants sorted according to the following sort keys, as needed:
    2.        a. Supplier
           b. Invoice
           c. Bank
  2. Collections. Report is available in several variants sorted according to the following sort keys, as needed:
    3.        a. Customer/O.R.
           b. Invoice
           c. Bank - Customer's Bank
           d. Bank - Our (software user organization's) Depository Bank
I. Returns Reports
  1. Returns to Suppliers
    2.        A. Supplier
           B. Stock
  2. Returns from Customers
    3.        A. Customer
           B. Stock
J . Cost/Price Adjustments
  1. Adjustments to Purchase Cost. User is able to specify a date range for the report. User is able to specify the scope of the report, as needed:
    2.        a) Output by ALL Suppliers or ONE Supplier only, as needed
           b) Output by ALL Stocks or ONE Stock item only, as needed
  2. Adjustments to Sales Price. User is able to specify a date range for the report. User is able to specify the scope of the report, as needed:
    3.        a) Output by ALL Customers or ONE Customer only, as needed
           b) Output by ALL Stocks or ONE Stock item only, as needed
K . Debit/Credit Memos.
  1. Debit/credit memo adjustments to Payables. User is able to specify a date range for the report. User is able to specify the scope of the report, as needed:
    2.        a) Output by ALL Suppliers or ONE Supplier only, as needed
  2. Debit/credit memo adjustments to Receivables. User is able to specify a date range for the report. User is able to specify the scope of the report, as needed:
    3.        a) Output by ALL Customers or ONE Customer only, as needed
L . Supplier Ledgers. User is able to specify a date range for the report.

M . Customer Ledgers. User is able to specify a date range for the report.

N . Gross Profitability. User is able to specify the scope of the report, as needed:
       a) Output by ALL Customers or ONE Customer only, as needed
       b) Output by ALL Stocks or ONE Stock item only, as needed
       c) Output by ALL Locations or ONE Location only, as needed
       d) Output by ALL Product Groups or ONE Product Group only, as needed
       e) Output by ALL Customer Groups or ONE Customer Group only, as needed

O . Cost of Goods Sold. User is able to specify a date range for the report. User is able to specify the scope of the report, as needed:
       a) Output by ALL Stocks or
       b) ONE Stock item (product) only, as needed

P . Physical Count Adjustments. Software is able to
  1. Accept encoding of physical count findings.
  2. Automatically compute variances between stock on hand and the findings from a physical count procedure.
  3. As user instructs, automatically execute physical count adjustment.
  4. Provide reports of the various milestones of the physical count process.
Q . Invoice/Delivery Receipt. The software is able to print out Invoices and Delivery Receipts should the user prefer to use the software's own self-documenting capabilities.

III. Fully automatic generation of transfer (of merchandise from one location to another) instructions, as well as fully automatic preparation of P.O.s

1. Management and automation of merchandise transfers from one company location to another

This capability is designed for (a) retail or wholesale businesses with (b) numerous product items (SKUs) and ( c) multiple locations or branches. For these businesses, transferring numbers of SKUs among various locations needs to be done in a large-scale, and therefore automated, fashion. Managing and proper allocation of your stocks among your various locations are made very easy with the Transfer Planning Modules of SURE! AR/AP/LAMA. Basic benefit of this new feature: It makes a recommendation to you as to a transfer quantity for all your stocks - and locations - that need replenishment, entirely automatically. This is especially valuable if you deal with numerous SKUs. SURE! AR/AP/LAMA is able to do this through an algorithm (set of behavioral rules) that you specify.

A. Create Planned Transfers

This module checks the defined minimum stock levels per location, and compares these with the available stocks at each location.

The module also checks the defined maximum stock levels per location, and flags overstocked locations.

The module then matches understocked and overstocked locations, and presents you with suggested stock transfers. The location sources of stocks, as well as their transfer destinations, are automatically matched, and planned transfer records are correspondingly set up.

B. Edit/Delete Planned Transfers

You have full control over the planned transfers that LAMA evaluates and suggests. You can accept these as is, modify them, or even completely delete these planned transfers

C. View/Print Planned Transfers

For your fine tuning and full control, you can view/print reports on these planned transfers as follows:

  • By Stock and Source Location
  • By Source Location and Stock
  • By Stock and Transfer Location
  • By Transfer Location and Stock
  • By Source and Transfer Location
All of the above reports give you the option to output all or one location, all or one stock.

D. Create Transfer Transactions

Once you have fine-tuned your planned transfers, LAMA can automatically create the actual Transfer entries and documents. There is no need for you to manually input these. In addition, you can have LAMA automatically create the transactions, sorted in three different ways:

  • By Source ("From") and Transfer ("To") Location
  • By Source ("From") Location and Stock Code
  • By Transfer ("To") Location and Stock Code
All the above options allow you to select all or only one location.

2. Management and Automation of Purchase Orders

In a manner exactly analogous to the above "fully automatic transfers of merchandise" capability, SURE! LAMA also features a "fully automatic preparation of Purchase Orders" capability.

IV. Miscellaneous Reports
The software provides various miscellaneous reports that make it convenient and secure to maintain the software's database in general. These convenient reports include reports that help ensure the data's integrity over long periods of usage of the software.

A . Audit Document Sequence. The software produces the following document sequence reports to enable auditors and operating management to monitor the proper use of company documents (especially accountable, pre-numbered forms) in executing company transactions:
  1. Purchases from Suppliers
  2. Returns to Suppliers
  3. Adjust Cost of Purchases
  4. Transfer Stocks
  5. Sales to Customers
  6. Returns from Customers
  7. Adjust Sales Price
  8. Payments to Suppliers
  9. Collections from Customers
  10. DR/CR Memos - Payables
  11. DR/CR Memos - Receivables
B . Print Checks for Payments. The software is able to print out disbursement cheques in the following sizes:
  1. Business (8"x3")
  2. Personal (7"x3")
Furthermore, the cheque printing is not just a brute printing function. It is part of an audit trail protected process wherein cheques can only be printed if the following conditions are present: (a) a disbursement authorization transaction has been encoded and posted; (b) a payable exists that justifies the disbursement authorization; and ( c) a purchase exists that gave rise to the payable.

C . Finalize/Post Status Report. The software provides a report detailing the finalized/unfinalized (ie, posted/unposted) status of all transactions thus far inputted into the computer. These reports show not only the finalize/post status, but also the date and time of posting:

                                                                   Date                        Time
       Purchases from Suppliers              01/29/2009               4:10 P.M.
       Returns to Suppliers
       Adjust Cost of Purchases
       Transfer Stocks
       Sales to Customers                        06/01/2009              4:10 P.M.
       Returns from Customers
       Adjust Sales Price
       Payments to Suppliers
       Collections from Customers
       DR/CR Memos - Payables
       DR/CR Memos - Receivables
       Physical Count Adjustment            10/25/2004              4:06 P.M.
       Rebuild Index Files                        01/05/2009              4:25 P.M.
       Purge Files
       Bill of Materials

D . Activity Log. The software provides an audit trail of activities and procedures performed within the software by its various users, including the date and time in which they performed these procedures.

              Format:
                     - Chronological
                     - Per-user

E . User Log. The software provides an audit trail of log-ins and log-outs by all the users who have access to the software.

             Format:
                     - Chronological
                     - Per-user

F . Sales Rank. The software provides a report showing the sales rank of each product sold by the user organization. The report is date-range definable. The report is presented according to various relevant sort keys, as follows:

1 . Location and Stock
      - All Locations
            A . Output by peso amount
                  A . All products
                  B . Top xx products (where xx is definable by user)
            B . Output by Quantity
                  A . All
                  B . Top xx
            C . Output by Gross Margin
                  A . All
                  B . Top xx
- or, alternatively, One Location at a time

2 . Stock
            A . Output by Amount
                  A . All
                  B . Top xx
            B . Output by Quantity
                  A . All
                  B . Top xx
            C . Output by Gross Margin
                  A . All
                  B . Top xx

G . Last Stock Purchase/Sale. The software is able to show the particulars of the most recent purchase or sale of a product. Useful for making comparative judgments on prices.

      1 . Purchases
             A . By product
             B . By product group
      2 . Sale
             A . By product
             B . By product group

H . No Purchases/Sales. The software is able to list products for which no purchases or sales have occurred for a given period. This will be needed to identify obsolete products or slow-moving products.

I . Latest Purchase vs Price

      A . Stock
                  Product Group:
                  A . All
                  O . One
      B . Stock Group
                  Product Group:
                  A . All
                  O . One

J . Query Serial Numbers. The software has the ability to record serial numbers of unique products (such as high-value mechanical or electrical components).

K . Serial Numbers By Date.

      A . Purchases from Suppliers
            A . Chronological
            B . By Stock
                  A . All
                  O . One

      B . Returns to Suppliers
            Format:
            A . Chronological
            B . By Stock
                  A . All
                  O . One

      C . Transfer Stocks
            Format:
            A . Chronological
            B . By Stock
                  A . All
                  O . One

      D . Sales to Customers
            Format:
            A . Chronological
            B . By Stock
                  A . All
                  O . One

      E . Returns from Customers
            Format:
            A . Chronological
            B . By Stock
                  A . All
                  O . One

L . Report Text Files. The software is able to show the user a list of reports that the user had previously exported into text file format (and therefore manipulable by spreadsheet or word processor software).

V. Housekeeping features
The software incorporates the following capabilities and features that address the usual housekeeping tasks facing any organization relying on computers:

      A. Physical inventory count support. The software enables its users to perform the entire inventory-taking process at any time, from inputting the count, to producing variance reports, to implementing the physical count adjustment procedure.
      B. Has automatic backing up of data, upon user demand.
      C. Has automatic restoration of back-ups, upon user demand.
      D. VAT parameters are resettable in wholesale or individual fashion.
      E. Compatible with the following printer technologies: dot matrix, USB, inkjet, laset
      F. Has ability to send product/stock codes to a POS software. This feature is important for synchronizing the price look-up tables in the POS systems at all branches with that of the head office.
      G. Has ability to take in sales transaction data from a POS software. This feature allows the central software to collect all sales transactions from all branches and locations, entirely automatically.


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